What Are the Best Security Practices for Protecting Your Zoom Data?

  1. Sound Notifications - Enable sound notifications to alert when attendees join meetings
  2. Waiting Rooms - Configure approval settings for attendees; Use whitelisted domains to bypass waiting rooms and allow direct meeting access
  3. Screen Sharing - Limit screen sharing to specific applications vs. entire desktops to prevent accidental data disclosures
  4. Meeting Room Settings - Don't allow attendees to join a meeting before the host; Disable file transfers between attendees to prevent spreading malicious content
  5. User Access - Require users to register with their e-mail, name, security questions, and meeting password
  6. Chat and Voice Settings - Disable meeting chats to prevent users from saving private conversations; Mute/unmute all participants with the click of a button
  7. Meeting IDs - For public meetings, use randomly generated meeting IDs to ensure only invited attendees can join


What Are the Top Security Recommendations for Registered Zoom Hosts?

  • Utilize Strong Passwords
  • Password length of 10-12 characters & special symbols
  • Require new users to change password upon first sign-in
  • Utilize enhanced weak password detection
  • Prevent users from reusing passwords
  • No consecutive characters (ex. 1234)
  • Set passwords to automatically expire


Virtual Background

  • Account owners and admins can enable and disable virtual backgrounds in the Zoom web portal for all users on their account

Encryption and Updates

  • Zoom provides end-to-end encryption, which can be configured at the account, group, and user levels

  • To ensure encryption, update your Zoom Desktop Client or utilize the Zoom Web Client

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